Category: File Sync & Share

Zero Trust – Backup

This is the third in a series about the concept of Zero Trust, which means in the IT sense that you trust nothing and always verify everything surrounding and connected to your network. Today’s discussion will be on the backup of important data.

Backup

Backup is a way of creating multiple copies of your important data and the systems that house them. This has become a necessity thanks to acts of God (unforeseen physical disasters), acts of employees (accidental or purposeful destruction of data), and acts of malicious hackers (ransomware or malware). Here are some questions that you should be asking yourself:

What data or systems are being backed up?
How often are these backups being performed?
Are your backups protected from natural disasters (offsite and redundant)?
How long are backups being stored?
Once expired are they securely removed?
What is the process for recovering files, emails, workstations, servers, applications, databases?
Have you tested your recovery process lately?
Do you know how long it will take to recover?
How will business continue until systems are restored?
How will you merge new information into recovered data once restored?
How often do you test your recovery process?
Is the recovery test process automated?

Take time to think about these questions and decide where changes can be made to better protect your IT investments, or contact us to do the thinking for you.

The Importance of Employee Off-Boarding

83% of employees continue accessing old employer’s accounts

A study was performed by Beyond Identity throughout the US, UK, and Ireland which found that 83% of employees admitted to maintaining continued access to accounts from a previous employer. Also a shocking 56% admitted to using this access to harm their former employer.

The study also states that a professional and details offboarding process can prevent unauthorized access by former employees by eliminating their passwords and other insecure authentication methods. Strangely enough this also creates a sense of goodwill in the company that helps to lessen the motivation for employees to attempt this kind of malicious access. This kind of process is vital considering the current employment market and high turn over rates at almost all companies.

If your company does not have a detailed and documented offboarding process, then contact us for assistance.

Cloud computing will evolve your business

Give your business freedom from hardware constraints with the agility and functionality of cloud computing.

Cloud requires no upfront costs, which makes it an operating expense rather than a capital expense. Your business will benefit from predictable monthly payments that cover software licenses, updates, support and daily backups. Cloud technologies provide greater flexibility as your business only pays for what it uses and can easily scale up and down to meet demand.

Moving to the cloud enables your business to no longer pay to power on-premises servers or to maintain the environment. This significantly reduces energy bills.

Finally, for those concerned with security, cloud data centers employ security measures far beyond what most SMBs can afford. Your company data is much safer in the cloud than on a server in their office.

Move your business to the cloud ahead of Office 2010 and Windows 7 End of Support!

If your company is looking to make the move to cloud, then contact us for assistance.

Make OneDrive for Business Accessible

There is a huge debate raging about which company to use for file sync and share for businesses with many turning to Dropbox to make efficient mobile workforces possible. The only problem with this is the costs don’t scale well. As OneDrive for Business becomes more mature it becomes a real contender for this space especially when integrated with Windows Explorer. Here is how to make this happen for the “Sharepoint Online” shared storage space for an organization:

Configure Sharepoint Online and OneDrive for Business

Sign in to Office 365 using your credentials at the Portal Login. Make sure that you click to select the Keep me signed in check box.
Switch to the SharePoint Online site by clicking on the Sites tile.
Open a document library in Explorer View – we need to do this to obtain the URL for the library.
1. From your Team Site, select your Document Library.
2. In the Ribbon, click the Library tab.
3. In the Connect & Export group, click Open with Explorer.
4. Click on Allow if an Internet Explorer Security warning pops up.
5. Explorer should now Launch with your chosen Library
Right-click and Copy the URL from the Explorer window address bar.
Right-click on the My Computer icon and choose to Map Network Drive.
Click the Connect to a Web site that you can store your documents and pictures link, and then click Next two times.

Paste the site URL, click Next, and then follow the instructions in the wizard. For example, https://companyname.sharepoint.com/Shared Documents
This location will now be added as a Network Location in Windows Explorer

There is still one piece missing from this puzzle which is easily changing folder permissions from Windows Explorer. To do so it is still needed to login to the portal as follows:

From your Team Site, select your Document Library.
Select the Folder and click on the Share button.
In the Share window, click Invite People.
In the dialog box, enter the names of the people or groups that you want to give access.
As you add names, you can cspecify the permission level that you want the new users to have.
You can also include a personal message
When you finish, click Share.

Those are the basics for using Sharepoint Online’s OneDrive for Business to function like Dropbox for Business. If you need any help with this setup contact us and one of our Office 365 Sharepoint Online experts will help.

Category: File Sync & Share

Zero Trust – Secure Remote Access

Secure Remote Access

Zero Trust – Backup

Backup

The Importance of Employee Off-Boarding

Cloud computing will evolve your business

Make OneDrive for Business Accessible

Configure Sharepoint Online and OneDrive for Business

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